OR Scheduling Module

OR Block Scheduling & Room Turnover Optimization

Block utilization metrics, prime-time reporting, and room turnover analysis — giving your OR Director and Chief of Surgery the data to make scheduling policy decisions from evidence.

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OR Block Utilization — Current Period Prime-time: 07:00–15:00 | Reporting: rolling 90 days Cardiothoracic 75% Orthopedics 88% General Surgery 70% Neurosurgery 60% Avg turnover time 28 min First-case on-time starts 71% Prime-time utilization 78% Used Available Below target
OR Metrics

The OR performance metrics that drive surgical volume and revenue

Each metric calculated from your EHR's scheduling and case data. No manual extraction, no spreadsheet compilation.

Block Utilization

Block Utilization Rate

Percentage of allocated block time that is actually used for scheduled cases. Calculated as: (Total In-Room Time) / (Total Allocated Block Time). Reported by subspecialty, surgeon, and time period. Mediflowly surfaces rolling 30-, 60-, and 90-day trends.

Industry target: 75–85% utilization

Prime Time

Prime-Time Utilization

Percentage of prime-time hours (typically 7am–3pm weekdays) used for scheduled surgical cases. Cases performed outside prime-time carry higher labor costs due to differential staffing rates. Mediflowly tracks prime-time vs. off-hours case distribution by subspecialty.

Prime-time optimization reduces labor premium costs

Turnover Time

Room Turnover Time

Time from previous patient out-of-room to next patient in-room. Composed of three phases: patient egress, EVS cleaning, and patient ingress. Mediflowly measures all three phases separately and identifies the specific bottleneck — EVS notification delay vs. slow patient transport.

Benchmark range: 20–35 min for most ORs

First Case

First-Case On-Time Start Rate

Percentage of OR suites with first scheduled case starting within 15 minutes of posted start time. Delays in first-case start cascade through the entire day's schedule. Mediflowly tracks by OR room, surgeon, anesthesia provider, and day of week.

High performers: >85% on-time first cases
Product View

OR scheduling timeline view

Gantt-style view of all OR suites — case blocks, turnover gaps, and utilization summary by room.

OR scheduling timeline showing block utilization, case durations, and room turnover gaps across surgical suites
EVS Coordination

EVS and Turnover Coordination

Mediflowly integrates with your EVS communication workflow to measure the actual lag between patient-out notification and room-clean confirmation. Most hospitals discover their turnover time problem lives in the EVS notification gap — not in the cleaning itself.

  • Patient-out to EVS-notified time measured per room
  • EVS-notified to room-clean time measured per crew
  • Room-clean to patient-in delay flagged in real time
  • Bottleneck phase identification by room and time of day
Room Turnover Flow Patient Out-of-Room ADT A03 event avg 4 min EVS Notified Workflow trigger avg 18 min Room Clean Clean confirmed avg 6 min Next Case Ready Patient in-room EVS lag often >50% of total
Related Reading

Insights on OR scheduling

OR Scheduling

OR Block Utilization: How to Measure Prime Time and Subspecialty Performance

 OR Scheduling

Bed Turnover Time and EVS Coordination: The Hidden Throughput Lever

 Capacity Planning

Discharge Before Noon: Does DBN Still Matter in 2025?

See your OR utilization data in the Mediflowly dashboard

We'll prepare a demo configured around your surgical suites, subspecialties, and block schedule structure.

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